Executive Assistant - Work From Home

• The role requires a highly organized, proactive professional who can manage scheduling, travel, correspondence, and confidential tasks to ensure smooth day-to-day operations. This position involves both business and personal assistance, supporting high-level executives with time management, communication, and operational efficiency.
• Ideal candidates will have experience working remotely in an executive support role, handling multiple priorities, international scheduling, and complex administrative tasks with discretion and professionalism.
• This role ensures the executive’s business and personal affairs run smoothly by managing scheduling, travel logistics, administrative tasks, research, and personal coordination.
• The ideal candidate is highly organized, proactive, and detail-oriented, with strong problem-solving skills and discretion. They must be comfortable handling both professional and personal responsibilities, working remotely.

• Manage the executive’s work and personal calendar, scheduling meetings, travel, and personal engagements.
• Maintain meeting agendas, action items, and follow-ups to support the executive’s priorities.
• Draft and manage professional and personal correspondence.
• Monitor and prioritize emails and requests, ensuring efficient workflow.
• Set up and manage out-of-office communications when required.
• Organize and maintain both work-related and personal documents, ensuring easy access and confidentiality.
• Develop and manage a digital filing system for key documents (contracts, receipts, important records).
• Assist in preparing presentations, reports, or research for meetings.

• Ensure the executive is prepared for meetings by providing agendas, background information, and briefing notes.
• Record key takeaways and action items from meetings and track follow-ups.
• Act as a liaison between departments, helping to coordinate internal communications.

• Research, book, and manage all travel arrangements, including flights, accommodations, and transportation for both business and personal trips.
• Schedule flights, ensure timely check-ins, and create detailed travel itineraries.
• Secure visas and other travel documentation as needed.
• Coordinate participation in trade shows and industry events, securing passes, vendor locations, and schedules.
• Organize logistics for personal and professional events, including restaurant reservations, venue bookings, and entertainment arrangements.

• Oversee and coordinate household service providers (e.g., cleaning, maintenance, deliveries).
• Research and manage subscriptions, memberships, and personal accounts as needed.
• Ensure the executive has the most suitable phone plan and communication tools for both business and personal use.
• Organize and execute personal errands, such as gift purchasing and event planning.
• Help manage appointments, reservations, and errands related to healthcare, personal shopping, or major purchases.
• Coordinate personal projects, such as moving logistics, holiday planning, or major life events.
• Maintain and update a contacts list of key personal and business relationships.

• Handle sensitive personal and business information with complete confidentiality.
• Act as the executive’s gatekeeper, screening calls, emails, and meeting requests.

• Maintain records, expense reports, and documentation for both business and personal matters.
• Manage personal and work-related calendar events, ensuring all details are accounted for.
• Support additional ad hoc projects, both business-related and personal, as needed.

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 2 years of experience as an Executive Assistant or Personal Assistant supporting North American executives.
• Exceptional organizational and multitasking skills – the ability to prioritize competing tasks.
• Excellent written and verbal communication skills – capable of drafting clear, professional correspondence.
• Strong gatekeeper skills – able to filter, prioritize, and manage the executive’s time efficiently.
• Proactive problem-solver – anticipates needs before they arise.
• Tech-savvy – Proficiency in office, Notion, scheduling platforms, and remote collaboration tools. Using AI tools in the current environment 

• Excellent communication skills. 
• Ability to learn quickly and adapt
• Experience supporting Senior Leadership.
• Familiarity with corporate travel booking.
• Ability to work independently and handle multiple tasks with minimal supervision.

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